Vendor Portal

Create Vendor Account

Registration creates a pending account. Documents become available after approval.

Company name Contact person Email address Phone number Business registration number Tax PIN Vendor category Physical address Password Confirm password

Vendor Login

Approved vendors can access their dashboard and upload documents.

Vendor dashboard

Company

Pending Approval

Vendor number Not assigned

Category -

SharePoint folder Not created

Required Documents

Upload approved vendor documents directly into the vendor SharePoint folder.

Document	File	Status	Uploaded	Actions

Admin Review Queue

Approve vendors to create their SharePoint folder and unlock document uploads.

Pending 0

Approved 0

Rejected 0

Uploaded Documents

Download submitted vendor files for review.

Vendor	Contact	Category	Status	SharePoint	Documents	Actions

SharePoint Setup

Use this checklist when connecting the portal to your Microsoft 365 tenant.

Checking connection Looking for backend SharePoint configuration.

1

Create the site

Create a dedicated SharePoint site named Vendor Portal Documents.

2

Create document library

Add a Documents library with a Vendors root folder.

3

Register app

Register an Azure app for Microsoft Graph and grant SharePoint file permissions.

4

Connect backend

On approval, call Graph to create VND-numbered folders and store folder IDs.

Target folder pattern

Vendor Portal Site / Documents / Vendors / VND-0001-ABC-Supplies